Payroll & Benefits Specialist

Location: Richmond Hill

Job Purpose:
The Payroll Manager is responsible for the timely and accurate processing of all functions related to payroll, benefits administration and workers compensation. Working for operating companies in Ontario and Quebec, this role requires a high level of professionalism and confidentiality due to the sensitive nature of the work performed. The role is actively involved in all aspects of employee relations and works closely with the HR group, supervisors and managers to ensure compliance with the governing HR/payroll policies and procedures.

Education: College diploma and/or business administration – Canadian Payroll Association member

Experience: 3-5 years in payroll and benefits administration

Knowledge needed:‍

• Thorough knowledge of payroll and federal and provincial regulations.
• Understanding of payroll & benefits legislation, group benefits administration
• Company policies, procedures, labour/employee relations

Competencies
• Highly confidential, efficient and reliable
• Superior interpersonal & communication skills
• High level of planning & organization
• Ability to work in a fast environment (time pressured)
• Accuracy, Numeracy and attention to detail

Key Performance Indicators
• Timely production of all payroll related functions
• Adherence to finance and month-end deadlines
• Accuracy of payroll and benefit functions
• Effective claims management of LTD and WSIB

Key Accountabilities:
• Payroll & Employee Records
o Maintaining all payroll and personnel records as required by law and company policies for the approximately 300 + employees in Ontario, impending launch in Quebec 2022.
o Processing Bi-Weekly payroll, new hire profiles, attritions and pay adjustments.
o Preview the pay for all changes and submit it.
o Verify and check pay reports and upload the JE.
o Liaise with finance department regarding cash requirement, bank debits, etc.
o Overall management of accrued vacation and update managers with the entitlement for each employee.
o Management of taxable benefits and applicable records.
o Handle the Garnishments (family support & CRA).
o Preparing the Full Time Equivalent report at month end for Management review.
o Preparing files for salary review process (May and November).
o Maintain the bonus spreadsheet (calculations, changes, additions, etc.)
o Support managers in preparing their payroll budgets. Verification of total salary & benefits budget versus department budgets reconciled for accuracy, omissions and additions.

• Group Benefit Administration
o Work with SunLife, to administer the group benefit.
o Overall management of disability claims including, preparing forms, manage the claims and communicate with insurer, employee and supervisors.
o Review and process invoices, ensuring they are accurate and processing new members, the terminations, changes, etc.
o Upload monthly benefits invoices & prepare JE for posting.
o Updating and maintaining employee profiles on the online systems of SunLife. Accurate and timely handling of this information (including customer service issues).

• Workers Compensation
o Preparation of monthly remittances (premium calculation) by using the online services and preparing JE for posting.
o Overall management and follow up of all WSIB Claims
o Serve as a link between WSIB, the managers and the injured employee.
o Completion of the required forms for WSIB.
o Follow up with location managers about the injured employee.
o Review of WSIB accident cost summary and accruals for Neer charges

• Other Duties/Requirements
o Complete necessary document, employment letters and other payroll records.
o Handling employee’s questions (Hours, Vacation, Benefits, company policy).
o Ongoing Interaction and coordination with Recruitment & Human Resources Specialist
o Work closely and liaise with finance group for JE, reconciliation issues, cash requirements, etc.

To apply send your resume and cover letter to hr@connexservice.ca

‍