Bid Manager

Location: Richmond Hill, ON

Are you passionate about success and want to grow your future with an innovative and growing company with cutting-edge technology? We want to know you!

Working at Connex means being part of a dynamic and professional team of 600 employees in our 14 offices in North America, whose objective is to offer innovative solutions at the cutting edge of technology.  Our employees are our ambassadors to our clients and business partners. Their skills, integrity and accountability are key to our success.

As a member of the Bid Desk Team, the Bid Manager is responsible for creating the conditions under which CONNEX can submit the highest scoring and quality bid that we can.

In addition to the list of tasks mentioned below, the BID Manager will collaborate with the Sales, Engineering and Operation team in developing a winning proposal strategy.

• Review and comment on the RFP and Project and manage or co-manage discussion the team.
• Overview of the RFP
• Writing of a small portion of the technical components of a proposal to support the Proposal team.
• A thorough understanding of project challenges and requirements of the Owner.
• Proposing the best approach for RFQ/RFP responses.
• In consultation with the internal team, respond to questions as required.
• Ensuring compliance on RFP responses.
• Manage all communication, internal and external, scheduling strategy and review sessions to ensure we meet bid deadlines.
• Manage the bid logistics develop the schedule for the team and setting responsibilities and expectations for the bid.
• Building and fostering positive internal and external relationships.
• Coordinate with Engineering to carry out technical documentation for the bid.
• Lead technical/commercial clarification meetings with the team to resolve any issues.
• Prepare complete proposal documents.
• Prepare for risk review meeting with BU managers.
• In collaboration with the Product Manager search RFP engines sites for relevant bid opportunities
• Reviewing RFP for an analysis of whether we meet their requirements and arranging for proposals ‘Kick-Off” meeting.
• Ensuring content is tailored (“Appreciation of Issues,” project citations, team bios and resumes)
• Preparing creative and appealing template with graphics, etc. That relates to organization and messaging within the proposal.
• Liaising with other departments and regions for proposal content, including from Subject Matter Experts
• Ensuring all requirements in the RFP have been met.
• Proof Reading, Printing, Binding.

Detailed Responsibilities:

• Participate in proposal strategy sessions in order to develop winning themes and other strategic approaches to develop a winning proposal.
• Establish relationships with internal team and project stakeholders in order to obtain relevant information for the project.
• Work with business leaders and subject matter experts to write, develop and prepare compliant and high-quality proposals.
• Ensure exceptional quality response before submitting any RFP. (Proof reading)
• Assist the proposal team to manage all aspects of the proposal process from beginning to end.
• Review resumes and project profiles required for proposal purposes and ensure they are relevant for the response.
• Analyze debriefing and propose suggestions or ideas to improve our proposal.
• Create and implement proposal development tools, such as compliance matrixes, evaluation criteria weighting, proposal outlines, and proposal templates.
• Track and analyze business development metrics and develop processes and procedures for continual improvement of the Proposal and Business Development process.
• Manage Bid Coordinator team.

Requirements

• Minimum of 3 years in Bid Management position.
• A solid understanding of public procurement processes and policies, as well as proposal processes.
• Bilingualism in French and English with exceptional written and verbal communication skills in both languages.
• Advanced technical skills in MS Word, MS Project, Excel, and PowerPoint.
• Strong initiative and ability to work independently and collaborate successfully in a team environment.
• Superior organizational and project management skills with proven ability to manage multiple projects through to completion.
• Ability to self-manage a project or process and complete tasks with minimal supervision.
• Flexibility to accommodate varied hours that accompany a deadline-driven environment.
• Conscientious with strong attention to detail.

To apply send your resume and cover letter to hr@connexservice.ca

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